This Data Processing Notice outlines how Alpha Recruitment Services collects, uses, stores, and protects personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. By engaging with our website, recruitment services, or submitting your personal information, you acknowledge that your data may be processed as described in this notice.

Purpose of Data Processing

We process personal data strictly for purposes related to recruitment, staffing, client support, and the operation of our business. This includes candidate assessment, job matching, compliance checks, and communication regarding job applications or staffing requirements. We also process personal data for administrative, financial, and legal obligations, as well as website functionality, analytics, and security.

Types of Personal Data We Process

We may collect and process various categories of personal data, including contact details, CV information, employment history, qualifications, right-to-work documentation, identification, completed forms, communication records, and any information necessary to fulfil recruitment-related services. For clients, we process business details, contact information, job descriptions, financial records, and service-related communication. Website usage data collected through cookies may also be processed.

Lawful Basis for Processing

We process personal data under several lawful bases, depending on the context and purpose. These include Legitimate Interests (for recruitment activities and business operations), Contractual Necessity (when providing recruitment services or managing client agreements), Legal Obligation (such as right-to-work checks, record-keeping, and compliance), and Consent (for marketing communications or optional data submissions). Each processing activity is assessed to ensure compliance with UK GDPR.

How We Use Personal Data

Personal data is processed to match candidates with suitable job opportunities, evaluate qualifications, communicate regarding applications, and present profiles to clients. For clients, data is used to manage relationships, provide staffing solutions, and maintain accurate service records. Website data is used to enhance user experience, monitor performance, and support security measures. All processing aims to deliver efficient, safe, and high-quality recruitment services.

Data Sharing and Third Parties

We may share relevant personal data with clients, employers, background-checking agencies, assessment providers, legal authorities, IT support teams, and other trusted partners essential to delivering recruitment services. All third parties are vetted to ensure they meet UK GDPR requirements and maintain adequate data security measures. Personal data is never sold to external organisations.

Data Transfers Outside the UK

If personal data is transferred outside the United Kingdom, we ensure adequate protection through approved safeguards such as Standard Contractual Clauses, adequacy decisions, or encrypted and secure transfer systems. All international transfers comply with UK GDPR standards to maintain the confidentiality and security of personal data.

Data Security

We maintain strict security measures to protect personal data from unauthorised access, alteration, disclosure, or loss. These include secure servers, encryption, restricted access, regular monitoring, and compliance procedures. Our internal policies and technical systems are designed to safeguard personal data throughout its lifecycle.

Data Retention

Personal data is retained only for as long as necessary. Candidate information is typically held for up to five years, unless a request for earlier removal is made. Client records, financial data, and legal documents may be retained for up to seven years to meet statutory and regulatory requirements. Website analytics data is retained according to third-party retention policies.

Your Rights as a Data Subject

Under UK GDPR, you have the right to access your personal data, request correction, request deletion, restrict processing, object to processing, request data portability, and withdraw consent where applicable. You may also raise concerns about how your data is processed. All requests will be handled within statutory timeframes.

Contact Information

If you wish to exercise your rights or have questions about this Data Processing Notice, please contact:
Alpha Recruitment Services
Email:

Alpha Recruitment Services is committed to preventing modern slavery and human trafficking across all areas of our business and supply chains. We recognise our responsibility to act with integrity and ensure that everyone we work with is treated fairly, ethically and with dignity.

We operate a zero-tolerance approach to forced labour, exploitation or coercion. As part of this commitment, we conduct due diligence on our partners, suppliers and clients to ensure they follow fair labour standards and comply with all relevant UK legislation, including the Modern Slavery Act 2015.

Inside our organisation, we promote transparency, ethical conduct and accountability. Our team receives training to identify potential signs of modern slavery and to report concerns responsibly. We also encourage our workers and candidates to speak up if they believe they or others may be at risk.

We regularly review and strengthen our policies to maintain the highest standards of ethical recruitment. By prioritising safety, respect and compliance, we aim to protect all individuals connected to our services from exploitation.

If you would like more information or wish to raise a concern, please contact us at: admin@alpharecruitmentservices.uk

United Kingdom